International Meeting Planner — the world clock meeting planner for global teams.
This world time zone meeting planner opens in International mode with live world clocks for every hub. Add London, Delhi, Tokyo, Sydney — whoever you need — drag their work hours, and find the one time zone meeting slot where your whole global team is awake, working, and ready.
Updated · Reviewed byThe Vibing Dev.
Plan across US time zones
New York, Chicago, Denver, Los Angeles — keep only the ones you need
Type a name in any row to label a participant — it shows in the share link & export summaries.
Meeting time (your home zone) — shaded bars show each participant's work hours
Cross-border scheduling
Built for teams that meet across countries, not just time zones.
Why use an international meeting planner?
Global teams don't fail because people are unavailable — they fail because nobody checked the clock before hitting "Send". A 4:00 PM call in Berlin is midnight in Beijing and a 3:00 AM wake-up in Los Angeles. This planner visualizes everyone's day side by side, highlights exactly where the days intersect, and turns a frustrating email thread into one shareable link.
Popular combinations across regions
- US ↔ UK: the easiest transatlantic overlap — mornings in New York are afternoons in London.
- US ↔ India: a narrow but reliable morning-evening window; plan 8–10:30 AM Eastern.
- Europe ↔ APAC: late-afternoon CET catches early morning in Singapore and Tokyo.
- US West Coast ↔ Australia: the hardest pairing — rotate who takes the unusual hour.
Pick any of these combinations in the planner above and the golden window is computed for your exact work hours — automatically adjusted for daylight saving on both sides.
Country guides: UK, Australia, Philippines, India
If most of your team sits in one of these markets, start with the corridor notes below. Each one links to a preloaded two-city planner so you can test an exact date.
United Kingdom
London is UTC+0 in winter and UTC+1 in summer. The US–UK window is9:00 AM–12:00 PM ET / 2:00–5:00 PM London, but it shifts during the March and October mismatch weeks.
Australia
Sydney and Melbourne are UTC+10 in winter and UTC+11 in summer. The UK–Australia bridge is 8:00–10:00 AM London / 6:00–8:00 PM Sydneyduring AEDT, an hour later during AEST.
Philippines
Manila is UTC+8 and does not observe DST, so the offset is stable all year. A practical US–Philippines window is7:00–9:00 AM ET / 8:00–10:00 PM PHT.
India
India is UTC+5:30 and does not observe DST. The US–India window is8:00–10:30 AM ET / 5:30–8:00 PM IST; the UK–India window is 9:00 AM–12:00 PM London / 2:30–5:30 PM IST.
International meeting scheduler vs. a booking link
An international meeting scheduler should answer "when can we all meet?" before anyone shares a booking link. Appointment tools like Koalendar and TimeMeet are built for a host offering slots to one guest; this planner is built for a group. It shows every participant's workday on one timeline, computes the mutual overlap, and lets you test a specific moment before you commit. Once you have the slot, export it to a calendar or paste it into your booking tool.
Every feature of the main meeting planner
This page runs the same engine as the meeting planner for time zones, simply preloaded with worldwide hubs instead of US regions. You get draggable work hours, live clocks, the golden window, suggested start times for meetings of 15 to 90 minutes, lunch exclusion, participant naming, and one-click exports (.ics, Google Calendar, Slack summary). For a US-only view, see the dedicatedUS time zone meeting planner; for deeper reading, browse ourtime zone guides or real-worldscheduling use cases.
How this differs from Koalendar and TimeMeet
Tools like Koalendar and TimeMeet are designed for appointment booking — you share a link, someone picks a slot. This international meeting planner solves a different problem: finding the mutual overlap for a whole distributed team at once.
- Team-first, not booking-first: See every participant's work hours side by side; the golden window computes automatically.
- Visual timelines with live clocks: Not a list of slots — a 24-hour timeline per person with real-time local clocks.
- Granular meeting-time ratings: Click any moment to see In hours / Early / Late / Outside per city.
- Zero accounts required: No sign-up, no calendar connection needed. Inputs processed locally in your browser.
- Future-date DST accuracy: Plan for any date; daylight saving calculated via browser IANA data for that specific day.
- Shareable state, not just a booking link: The URL preserves zones, hours, date, and meeting line position — teammates see the exact same view.
Country meeting planner guides
These dedicated guides add local business hours, 2027 DST dates, and preloaded country-to-world overlap tables on top of the planner above.
Keep planning
- International meeting planner FAQ — DST, cross-day indicators, and country-specific questions.
- DST 2027 guide — exact dates and the mismatch weeks that break invites.
- Scheduling best practices — fair rotation and async alternatives.
- Global product launches — time announcements for every market.
- Meeting time converter — 50+ city-pair tables.
Sources
- IANA Time Zone Database — authoritative zone and DST rules.
- NIST Daylight Saving Time — official US transition dates.
- timeanddate DST overview — cross-check for international transition dates.
Popular routes between world cities
Each route page pairs two cities with an hour-by-hour conversion table, the golden window for standard work hours, and a live planner preloaded with exactly those locations.
Browse all 50+ routes on the meeting time converter.
Frequently asked questions
What is an international meeting planner for multi-country teams?
An international meeting planner for 3+ countries shows every hub's workday side by side with +1d / -1d cross-day indicators, so a 4 PM Berlin slot that is midnight in Beijing is obvious before you send it. Set each country's work hours and this tool computes the golden window across all of them at once, then rates any moment as In hours, Early, Late, or Outside per city — built for support rotations and launches, not just two-city lookups.
Which countries and cities are supported?
117+ preset hubs across the Americas, Europe, the Middle East, Asia, Africa, and Oceania — including London, New York, Los Angeles, São Paulo, Berlin, Dubai, Mumbai, Singapore, Tokyo, Sydney, and Auckland. You can also search any IANA time zone (e.g., Asia/Kathmandu) or add a fixed UTC offset from UTC−12 to UTC+14.
How do I schedule a meeting between the US and India?
Add New York (or your US region) and Kolkata/Delhi, keep both rows at their usual work hours, and read the golden window: typically 8:00–10:30 AM ET = 5:30–8:00 PM IST. Drag the cyan meeting line to test exact moments — each row confirms whether it is inside working hours.
How does DST work when my team spans the US, Europe, and Australia?
Each region switches on different dates — in 2027 the US changes on March 14 and November 7, Europe and the UK on March 28 and October 31, and Australia on April 4 and October 3 — creating gap weeks where offsets shift by an hour. This planner applies every region's IANA rule for your exact meeting date via the browser Intl API, so a US–Europe–Sydney overlap computed for February stays correct in the March 14–28 gap. See all dates in our DST 2027 guide.
What is the best time for a meeting across the US, Europe, and Asia?
With standard 9-to-5 hours there is rarely one slot that suits all three regions. Start with 8:00–9:30 AM Eastern (2:00–3:30 PM Berlin, 5:30–7:00 PM Delhi) for US–Europe–India, or a short 7:30 AM Pacific / 3:30 PM London / 10:30 PM Singapore bridge for US–Europe–East Asia — then rotate the late slot monthly so the same team never absorbs it.
How is this different from clocks-only tools for global teams?
Clocks-only tools show each city's current time and leave the 5-city overlap math to you, with no +1d indicators or per-city In hours ratings. This planner computes the mutual golden window across all hubs at once, suggests 15–90 minute starts, and exports shareable links plus .ics with correct local times — plus a dedicated US planner for domestic-only calls.